Executive Assistant

Overview

We are looking for a proactive and highly organized Executive Assistant to support our CEO in managing day-to-day priorities across Sales, Marketing, Partnerships, Product, and Recruitment. The role requires strong coordination skills, execution tracking, and the ability to act as a trusted liaison between the CEO and internal/external stakeholders.

Key responsibilities

• Manage and optimize the CEO’s calendar, ensuring efficient scheduling of meetings, reviews, and follow-ups with teams, clients, and partners.
• Track execution and follow up on action items across Sales, Marketing, Account Management, Product, and COE teams to ensure alignment with strategic objectives.
• Support client and prospect engagement initiatives, ensuring timely follow-ups and strong relationship management.
• Manage the CEO’s digital presence, including LinkedIn updates and LinkedIn Sales Navigator activities.
• Coordinate with HR on recruitment processes, including candidate follow-ups and hiring status tracking.
• Prepare briefs, presentations, reports, and dashboards to support CEO decision-making.
• Organize internal and external meetings, reviews, and events, managing all logistics end-to-end.
• Act as a key liaison between the CEO and various departments to ensure clear communication and collaboration.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.

Skills Required:

• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Experience working with CRM tools
• Ability to multitask and manage competing priorities
• High attention to detail and follow-through

What you'll bring

• Proactive Executive Assistant to support our CEO in managing day-to-day priorities across sales, marketing, partnerships, product, and recruitment.
• Coordinate and manage the CEO’s calendar, ensuring efficient scheduling of meetings and follow-ups with teams, clients, and partners.
• Track and push execution across Sales, Marketing, Account Management, Product, and COE teams to ensure alignment with strategic goals.
• Support client and prospect engagement initiatives, ensuring timely follow-ups and maintaining strong relationships.
• Manage the CEO’s LinkedIn updates and activities on LinkedIn Sales Navigator to enhance digital presence.
• Follow up on recruitment processes and coordinate with HR to streamline hiring efforts.
• Prepare briefs, reports, and dashboards for the CEO to facilitate informed decision-making.
• Assist in organizing events and meetings, ensuring all logistics are handled efficiently.
• Act as a liaison between the CEO and various departments, ensuring clear communication and collaboration.
• Maintain confidentiality and handle sensitive information with discretion.
  
  ✅ Skills Required
• Strong organizational skills
• Excellent communication skills
• Proficiency in Microsoft Office Suite
• Experience with CRM tools
• Ability to multitask effectively
• Detail-oriented mindset

🎯 Good to Have

• Experience in B2B/tech/automotive industries
• Proactive approach to problem-solving
• Ability to work in a fast-paced environment
• Familiarity with digital marketing tools
• Strong interpersonal skills

Technologies

• Microsoft Office Suite
• Active Listening
• Communication Skills
• Problem Solving
• Time Management